Privacy Policy

Last updated: August 01, 2023

This Privacy Policy describes:-

Our policies and procedures on the collection, use and disclosure of Your information when You use the Service
how we process Personal Data in connection with all matters related to our clients, former clients and potential clients; newsletters, events and other marketing initiatives; and the cookies that are used on our Website;
all of our statutory obligations with respect to the GDPR, any relevant Data Protection Law, and any other laws and regulations that may be applicable, including our obligations with respect to anti-money laundering (“AML”), know-your-customer (“KYC”) or international and national sanction screening (“Sanctions”) procedures;
Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for You to access our Service or parts of our Service.

Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

Client means a person who retains the Firm to provide Legal Services and includes existing clients, past clients and potential clients.

Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

Country refers to: Barbados

Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

Firm (referred to as either “the Firm”, “We”, “Us” or “Our” in this Agreement) refers to Altus Chambers, Attorneys-at-Law, a Law Firm registered in Barbados with its principal place of business situate at “SandiCourt”, Mount Standfast, St. James, Barbados.

Legal Services means

Legal Services Data means any information that has been provided by You a or a person who acts on Your behalf, or information that we acquire independently within the scope of providing professional legal services.

Personal Data is any information that relates to an identified or identifiable individual.

Service refers to the Website and any mobile application provided by Us to access the Website and extends to Our social media pages.

Service Provider means any natural or legal person who processes the data on behalf of the Firm. It refers to third-party companies or individuals employed by the Firm to facilitate the Service, to provide the Service on behalf of the Firm, to perform services related to the Service or to assist the Firm in analyzing how the Service is used.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Website refers to the website of Altus Chambers, accessible from https://altuschambers.com

You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, Parish, District, State, Province, ZIP/Postal code, City
• Usage Data

Legal Services Data

When providing legal services, we collect and process different categories of Personal Data. This collection of Personal Data is necessary to fulfil the contractual obligations that we have towards our Clients, and in our legitimate interest as a law firm and legal counsel to Clients and potential Clients. As per our professional responsibilities, we will take the utmost care to ensure the confidentiality and integrity of the Personal Data. We may supplement the Personal Data that you have provided to us directly with Personal data that has been obtained from publicly available resources and registrars. When providing legal services, we collect and process the following categories of Personal Data:

• Information about the Client, person acting on behalf of the Client and transaction, for example, identification information – for natural persons: name, date of birth, information about the identification document, contact details, address, information on entities related to Client such as name of the company, registration number, authorizations, information related to the transaction and any information included in the case file, for example, information related to the business activities, employees or representatives of the Client, opposite side, as well as personal data of other persons if processed by us while providing legal services, which can include also special (or sensitive) Personal Data.
Purpose: to conduct conflict check, provide legal services, and comply with our legal obligations to conduct KYC and Sanctions screening.
Legal basis: (i) legal agreement between us; (ii) our legal obligations under applicable laws, including AML and Sanctions laws; (iii) legitimate interests pursued by us and third parties (to provide good customer service and obtain your review).

• Information about the ultimate beneficial owner and politically exposed persons
Purpose: to conduct AML/KYC and Sanctions screening procedures.
Legal basis: (i) our legal obligations under applicable laws, including AML and Sanctions laws; (ii) legitimate interests pursued by us and third parties (to protect our business).

• Information about the transaction and billing information
Purpose: to issue invoices based on the provided legal services and to comply with our legal obligations.
Legal basis: (i) legal agreement between us; (ii) our legal obligations under applicable laws, including related to accounting and tax requirements; (iii) legitimate interests pursued by us and third parties to timely administer payments and debts.

Marketing Data

We may send you news about the latest developments in connection with the Firm, the scope of services that we can provide to you, as well as information about most relevant legal developments and any upcoming events that may be of interest to you, including webinars and educational seminars. Marketing data also comprises communications data through the following social media pages: LinkedIn, X (formerly Twitter), Facebook, Instagram, and such other social media platforms that the Firm may utilize from time to time. We may use your name, your e-mail address, and other information that can be used to contact you for the sake of providing you with this information.

We may process the following Personal Data for marketing purposes:

• Basic data: first and last name, e-mail, address, marketing options (“Basic Data“).
Purpose: to forward you information regarding events hosted by us that might be of interest for you (e.g. seminars), forward you the invites to our events, send you marketing announcements (newsletters, satisfaction survey, season’s greetings, collecting feedback from the attendees of the event) and legal news relevant to your field of business, to store documents and materials in backup system.
Legal basis: In relation to our existing clients – legitimate interest in performing direct marketing, preserving, valuing and enhancing the communication between the parties, maintaining the client relationship and notify the client in relevant developments in the client’s field of business as well as in storing documents and materials in backup systems for ensuring the security of processing activities. In relation to potential clients and others – legal basis is your consent.

• Data related to event registration: Basic Data, company name (if you are a representative of a legal entity), confirmation about your (and your partner’s) attendance, content of the confirmation e-mail, data in the feedback form, etc. (“Registration Data“). If you refuse to provide us the Personal Data we have requested for your registration to the event, your registration may not be confirmed.
Purpose: to ensure event registration and management of attendance list, collecting feedback from the attendees of the event, for event cost management and storing documents and materials in backup system.
Legal basis: (i) legitimate interest (in case the event is free of charge) or performance of a contract (in case of paid events) to ensure event registration; (ii) consent you have given upon registering yourself to the event and accepting the terms in the Information Notice regarding receiving feedback to improve the management of events; (iii) performing of a legal obligation for managing event costs and (iv) legitimate interest in storing documents and materials in backup systems for ensuring the security of processing activities.

• Data related to the communications between us: Basic Data, content of our communications (“Communication Data“).
Purpose: to ensure event registration and management of attendance list and storing documents and materials in backup system.
Legal basis: legitimate interest in proper management of events and storing documents and materials in backup systems for ensuring the security of processing activities.

• Data related to capturing events: photos, videos and other recordings of events. (“Event Data“).
Purpose: to capture events, publish the captures of the event on our website or social media pages, provide access to photos and videos captured at the event to all of the attendees and store documents and materials in backup system.
Legal basis: legitimate interest in capturing the event for the purposes of sharing the experience with the attendees in a more lasting medium and to create marketing materials, legitimate interest in gaining public reach for our events, with a purpose of promoting our business and ensure its sustainability through active marketing, third party’s (yours or of any other attendee’s) legitimate interest in accessing the captures of the event and legitimate interest in storing documents and materials in backup systems for ensuring the security of processing activities.

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.

• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Firm, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

Necessary / Essential Cookies

Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

Functionality Cookies

Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the Cookies we use and your choices regarding cookies, please visit our Cookies Policy.

Use of Your Personal Data

The Firm may use Personal Data for the following purposes:

To provide and maintain our Service, including to monitor the usage of our Service.

To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

To manage Your requests: To attend and manage Your requests to Us.

For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

Situations Where We May Share Your Personal Data

We may share Your personal information in the following situations:

With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Firm assets, financing, or acquisition of all or a portion of Our business to another firm.
With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Altus Regional Corporate Solutions Ltd. and its subsidiaries and any joint venture partners, companies or firms that We control or that are under common control with Us.
With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Firm will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Firm will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Firm’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Firm will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Firm is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Firm may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Firm may disclose Your Personal Data in the good faith belief that such action is necessary to:

Comply with a legal obligation
Protect and defend the rights or property of the Firm
Prevent or investigate possible wrongdoing in connection with the Service
Protect the personal safety of Users of the Service or the public
Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Minor's Privacy

Our Service does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian and You are aware that Your child/ward has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 18 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent’s consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.